An email for job application has a clear subject line with the job title, a greeting, a three-part body (the role you are applying for, two or three skills or results that fit it, and a request for an interview), a sign-off with your phone number and your resume attached as a PDF. Keep it under 150 words.
Updated
7 templates to copy
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Job application email format at a glance
Subject line
Application for the job title, the job ID if there is one, and your name.
Greeting
Dear and the recruiter’s name if the job post gives it; otherwise Dear Hiring Team.
Opening
The role you are applying for and where you saw it, in one sentence.
Why you fit
Two or three skills, projects or results that match the job post, with one number if you have it.
The ask
Say you have attached your resume and would welcome a chance to interview.
Sign-off and attachment
Your name, phone number and LinkedIn, with your resume as a PDF named with your full name.
7 job application email samples to copy
Email
Job application email for freshersEmail
SubjectApplication for [Job title] – [Your name], [Degree] [Year]
Dear [Recruiter’s name / Hiring Team],
I am writing to apply for the [job title] role at [Company name] that I saw on [where you saw it]. I completed my [degree] in [branch] from [college] in [year].
During my final-year project, I [one specific thing you built or did, for example: built a sales dashboard in Power BI from 50,000 rows of data]. I am also comfortable with [skill 1] and [skill 2], which the role asks for.
I have attached my resume. I would welcome the chance to discuss how I can contribute to your team.
Regards,
[Your name]
[Phone number] | [LinkedIn profile URL]
Job application email for experienced professionalsEmail
SubjectApplication for [Job title] (Job ID [ID]) – [Your name], [X] years’ experience
Dear [Recruiter’s name],
I would like to apply for the [job title] position at [Company name] (Job ID [ID]). I have [X] years of experience in [field], currently as [current designation] at [current company].
In my current role, I [one result with a number, for example: cut month-end closing time from eight days to five]. I have also [second relevant result or skill], which matches what the role needs.
My resume is attached. My notice period is [30/60/90] days. I would be glad to discuss the role at a time that suits you.
Regards,
[Your name]
[Phone number] | [LinkedIn profile URL]
Internship application emailEmail
SubjectApplication for [Internship title] – [Your name], [College]
Dear [Recruiter’s name / Hiring Team],
I am a [year]-year [course] student at [college], and I would like to apply for the [internship title] at [Company name] for [months or dates].
I have [one relevant project, course or skill, for example: completed a course in digital marketing and run Instagram ads for our college fest]. I am available to work [full-time / part-time] from [date].
I have attached my resume. Thank you for considering my application.
Regards,
[Your name]
[Phone number] | [College email]
Job application email with a referralEmail
SubjectApplication for [Job title] – referred by [Referrer’s name]
Dear [Recruiter’s name],
[Referrer’s name] from your [team name] team suggested I write to you about the [job title] opening. I have [X years of experience in / a degree in] [field], and I believe I would be a strong fit.
In my [current role / final-year project], I [one result or project that matches the role]. My resume is attached, and [Referrer’s name] has also submitted my profile through your referral portal.
I would welcome the chance to talk about the role.
Regards,
[Your name]
[Phone number] | [LinkedIn profile URL]
Job application email for a career switchEmail
SubjectApplication for [Job title] – [Your name]
Dear [Recruiter’s name / Hiring Team],
I am applying for the [job title] role at [Company name]. After [X] years in [current field], I am moving into [new field], and over the past [months] I have [course, certification or project that proves the new skill].
My experience in [current field] taught me [transferable skill, for example: how to explain numbers to clients], which I would bring to this role.
My resume is attached. I would be grateful for the chance to discuss it.
Regards,
[Your name]
[Phone number] | [LinkedIn profile URL]
Short message
Short job application on WhatsAppShort message
Hello [Name], I saw your post for the [job title] role at [Company name]. I am a [degree / X years’ experience in field] with skills in [skill 1] and [skill 2]. Sharing my resume here. Could you please consider me for the role? Thank you. – [Your name], [Phone number]
Short message to a recruiter on LinkedInShort message
Hi [Name], I have applied for the [job title] role (Job ID [ID]) at [Company name]. I have [one line on your fit, for example: two years in B2B sales with 120% of target last year]. I would be glad to share more if my profile fits. Thank you!
Job application email subject lines
Application for [Job title] – [Your name]
Application for [Job title] (Job ID [ID]) – [Your name]
Application for [Job title] – [Your name], [Degree] [Year]
[Job title] application – [X] years’ experience in [field]
Application for [Job title] – referred by [Referrer’s name]
Application for [Internship title] – [Your name], [College]
When should you send a job application email?
Send it as soon as you see the job post, ideally within a few days of it going up: many openings close once the recruiter has enough good profiles. Send it on a weekday morning, not late at night.
If the post says to apply through a portal, apply there first, then send the email to the recruiter with the job ID. If you hear nothing in a week, send one short follow-up email in the same thread.
How do you write an email for a job application?
Write it in five short steps:
Write the subject line first: the job title, the job ID if there is one, and your name.
Open with the role you are applying for and where you saw it.
In two or three lines, give the skills, projects or results that match the job post. One number beats three adjectives.
Say your resume is attached and that you would welcome an interview. Add your notice period if you are working.
Sign off with your name, phone number and LinkedIn, and attach your resume as a PDF named with your full name.
Read it once on your phone before you send it, the way a busy recruiter might.
Do you need a cover letter, or is the email enough?
For most jobs in India, the email does the work of a cover letter: recruiters read the body and then open the resume. Attach a separate cover letter only when the job post asks for one. Write the email body well, keep it under 150 words and attach only your resume, unless the job post asks for a cover letter or other documents.
How do you send a job application email from your phone?
Save your resume as a PDF on your phone or in Google Drive, named with your full name, for example Priya-Sharma-Resume.pdf. In the Gmail app, write the subject and body, tap the attachment icon and attach the file, not a Drive link, unless the email would be too large. Send a test to yourself once to check the attachment opens and the formatting holds.
What should you do after sending it?
Note the company, role, date and recruiter in a sheet so you know when to follow up. If the company has a careers portal, make sure you have also applied there. If someone at the company can refer you, read how to ask for a referral on LinkedIn, and if you know the company but not an opening, write an email to HR for a job. More formats are in job letters and emails.
Job application email do's and don'ts
Email for job application: do and don't
Do
Don't
Use the exact job title and job ID from the post.
Send the same email to every company with only the name changed.
Give one specific result or project that matches the role.
Leave the body empty with just "PFA resume".
Attach your resume as a PDF named with your full name.
Paste your whole resume into the email body.
Send it from a professional email address with your name in it.
Send from an old or casual email address.
Career Agent
Moving on? Let recruiters hear from you first.
The Career Agent in Kaabil AI picks jobs that fit and writes to the recruiters from your own email. It sends only what you approve.
The role you are applying for and where you saw it, two or three skills or results that match the job post, a line saying your resume is attached, and a request for an interview. Sign off with your name, phone number and LinkedIn. Keep it under 150 words.
"Application for" plus the exact job title, the job ID if there is one, and your name, for example "Application for Data Analyst (Job ID 4512) – Priya Sharma". It tells the recruiter what the email is before they open it.
No. An email with only "PFA resume" gives the recruiter no reason to open the file. Two or three lines on why you fit the role give them that reason.
PDF, unless the job post asks for Word. A PDF looks the same on every phone and laptop. Name it with your full name, for example Priya-Sharma-Resume.pdf.
Yes. The Career Agent in Kaabil AI finds jobs that fit you and writes to the recruiters from your own email. It sends only what you approve, and it does not fill in job portal forms for you.
